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PRIVACY POLICY – GET DIGGIN’ IT CIC

Who we are

Get Diggin’ It is a Community Interest Company established in 2018.

At Get Diggin’ It we are committed to respecting your privacy and keeping your personal information safe. This privacy policy tells you what to expect when Get Diggin’ It collects personal information.

 

What personal information we may collect about you

We may collect personal information about you when you:

Sign up for our newsletter

Ask about our activities

Register as a volunteer

Apply for a job with us

Telephone, write, contact us online, text us, or otherwise provide us with your personal information.

This can include information such as your name, telephone number and email address.

 

Sensitive Information:

We do not collect any sensitive personal information unless there is a clear reason for doing so, for example relating to a volunteer’s health, and only where appropriate. Where appropriate will only collect sensitive personal information with the volunteer’s consent, and clear notices will be provided on applications and other relevant forms and communications, so you know what information we need and why we need it.

 

How we may use your personal information

We may use your personal information for:

Emailing Newsletters – where you give us your consent, we will email you newsletters informing you about our work.

Contacting Volunteers – where you give us your consent, we will email you information about how you can help support our work by giving up your time, along with updates on the impact of your work. We may also text or phone you regarding volunteer work.

Volunteers and Job applicants – if you apply for a job with us or volunteer, we’ll hold the personal information you provide to process your application. If we need to disclose information to a third party, we will not do so without asking you beforehand (e.g. if we need to take up a reference).

If you do apply to work with us, we’ll only hold your data for the purposes of that application.

 

When we may share personal information

We treat personal information confidentially, and will never rent, swop or sell your personal information to other organisations for them to use in their own marketing activities.

 

Where we store and process personal information

Your personal information is stored in iContact software which is password protected and restricted to GDI employees. iContact’s privacy policy can be found by visiting https://www.icontact.com/legal/privacy

Telephone numbers for volunteer’s are also stored in the Health & Wellbeing Directors mobile telephone which is password protected.

 

How we keep your personal information secure

We have security measures in place to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

 

 

How long we keep your personal information for

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for.

Your rights in relation to personal information

Telling us when things change:

You can help us to keep our records up to date by telling us when your contact details and other personal information changes. You can also change your mind at any time about how we contact you or ask us to stop contacting you altogether.

If you request to receive no further contact from us, we will add you to our suppression lists to ensure that you do not receive unwanted materials from us in the future.

Access to your information and correction:

You have the right to see information contained in personal information we hold about you. If you would like to see some or all of your personal information, please contact us on the details below. Please note that we may require proof of identity of the person making the request.

 

 

 

How to contact us

You can use any of the following ways to get in touch if you have questions or concerns about our privacy practices, your personal information, or if you wish to file a complaint:

Contact Jenny Lynn via

Call: 07773 919071

Email: jlynn@getdigginit.co.uk

Write: 56 Ash Grove, Dunmow, Essex. CM6 1QY

 

Changes to this Privacy Policy

This policy may be amended from time to time, consistent with applicable data protection and privacy laws. We will notify you if we make changes that affect the way we handle your personal information previously collected and allow you to opt-out of having your personal information used in any different manner.

 

Last review: September 2018

 

PRIVACY POLICY – GET DIGGIN’ IT CIC

Who we are

Get Diggin’ It is a Community Interest Company established in 2018.

At Get Diggin’ It we are committed to respecting your privacy and keeping your personal information safe. This privacy policy tells you what to expect when Get Diggin’ It collects personal information.

 

What personal information we may collect about you

We may collect personal information about you when you:

Sign up for our newsletter

Ask about our activities

Register as a volunteer

Apply for a job with us

Telephone, write, contact us online, text us, or otherwise provide us with your personal information.

This can include information such as your name, telephone number and email address.

 

Sensitive Information:

We do not collect any sensitive personal information unless there is a clear reason for doing so, for example relating to a volunteer’s health, and only where appropriate. Where appropriate will only collect sensitive personal information with the volunteer’s consent, and clear notices will be provided on applications and other relevant forms and communications, so you know what information we need and why we need it.

 

How we may use your personal information

We may use your personal information for:

Emailing Newsletters – where you give us your consent, we will email you newsletters informing you about our work.

Contacting Volunteers – where you give us your consent, we will email you information about how you can help support our work by giving up your time, along with updates on the impact of your work. We may also text or phone you regarding volunteer work.

Volunteers and Job applicants – if you apply for a job with us or volunteer, we’ll hold the personal information you provide to process your application. If we need to disclose information to a third party, we will not do so without asking you beforehand (e.g. if we need to take up a reference).

If you do apply to work with us, we’ll only hold your data for the purposes of that application.

 

When we may share personal information

We treat personal information confidentially, and will never rent, swop or sell your personal information to other organisations for them to use in their own marketing activities.

 

Where we store and process personal information

Your personal information is stored in iContact software which is password protected and restricted to GDI employees. iContact’s privacy policy can be found by visiting https://www.icontact.com/legal/privacy

Telephone numbers for volunteer’s are also stored in the Health & Wellbeing Directors mobile telephone which is password protected.

 

How we keep your personal information secure

We have security measures in place to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

 

 

How long we keep your personal information for

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for.

Your rights in relation to personal information

Telling us when things change:

You can help us to keep our records up to date by telling us when your contact details and other personal information changes. You can also change your mind at any time about how we contact you or ask us to stop contacting you altogether.

If you request to receive no further contact from us, we will add you to our suppression lists to ensure that you do not receive unwanted materials from us in the future.

Access to your information and correction:

You have the right to see information contained in personal information we hold about you. If you would like to see some or all of your personal information, please contact us on the details below. Please note that we may require proof of identity of the person making the request.

 

 

 

How to contact us

You can use any of the following ways to get in touch if you have questions or concerns about our privacy practices, your personal information, or if you wish to file a complaint:

Contact Jenny Lynn via

Call: 07773 919071

Email: jlynn@getdigginit.co.uk

Write: 56 Ash Grove, Dunmow, Essex. CM6 1QY

 

Changes to this Privacy Policy

This policy may be amended from time to time, consistent with applicable data protection and privacy laws. We will notify you if we make changes that affect the way we handle your personal information previously collected and allow you to opt-out of having your personal information used in any different manner.

 

Last review: September 2018